Executive Assistant- Pulp and Tissue

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.

Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.

The location in Montreal, (Quebec, Canada), is seeking talent to fill the position of Executive Assistant - Pulp and Tissue. This job is full-time permanent.

You enjoy working in a fast-paced and dynamic environment? You are looking for an opportunity to excel in a role that allows you to support the decision-making process of a multinational company? If you have strong time management skills, attention to detail, and solid experience in communication and coordination, this position might be for you. 

Your Challenges: 

• Ensure the smooth operation and efficiency of the management team by providing administrative support to the President of Pulp and Tissue, as well as members of their team. 
• Draft and format documents using computer software, including editing, proofreading, translation, research, document management, filing, archiving, and photocopying. 
• Open and distribute postal and electronic mail, and forward correspondence as needed. 
• Manage the calendar and organize meetings and appointments. 
• Arrange and coordinate business travel logistics. 
• Respond to information requests and refer inquiries as necessary. 
• Assist with the preparation of the annual budget, create purchase requisitions, and process invoice payments in SAP. 
• Manage expense accounts for the President of Tissue and Paper and their management team. 

Your Profile: 

• College diploma in office administration, business administration, or any other relevant field. 
• At least 3 years of relevant experience in an administrative support.  

Your Skills: 

• Excellent ability to prioritize and handle multiple tasks simultaneously. 
• Team player with the ability to communicate effectively at all levels of the organization and adapt to rapid changes. 
• High degree of professionalism and ethical standards.
• Versatility, autonomy, and resourcefulness. 
• Strong communication and writing skills. 
• Excellent command of French and English (spoken, read, and written). 
• Proficient in Microsoft Office Suite: Teams, Word, Excel, Power Point, Co-Pilot 
• Knowledge of SAP is considered an asset. 

What we are offering

• Competitive salary and annual bonus 
• At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
• Full range of group insurance from the first day of work
• Telemedicine services
• Defined-contribution pension plan with generous employer participation from the first day of work
• Employee and family assistance program
• Education assistance program
• Health club reimbursement program
• Hybrid workplace: in-person and remote work
• Work environment based on respect, inclusion and diversity
• Office accessible by public transit

(*) English bilingual: If listed, this qualification is required since this function requires regular verbal and/or written interaction with customers, partners and/or our American subsidiaries.

Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.

To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn, Instagram and Twitter.

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Administration